Archivist at Glenstone in Potomac, MD

Glenstone, in Potomac, MD, has an immediate opening for a full-time
archivist. To apply, please send your resume/CV and contact information for
three references to archive@glenstone.org
*
Glenstone Archivist Position Specifications*
Glenstone is a museum that seamlessly integrates art, architecture, and
landscape into a serene and contemplative environment to form a unique
connection between art and the visitor. Glenstone expresses the personal
vision of its founders by assembling and presenting post-World War II and
contemporary art of the highest quality in a series of refined
architectural and outdoor spaces.

Glenstone is located in Potomac, Maryland outside the nation's capital. The
organization has embarked on a major expansion over the next four years
with the construction of a new exhibition facility that will present the
extensive art collection and further the mission of Glenstone.

*Position Summary*
The position of Archivist reports to the Executive Director and is a
multidimensional and challenging position that directs the management of
the archive and library at Glenstone, including digital assets. The
Archivist systematically collects, organizes, digitizes, preserves, and
provides access to Glenstone?s various multimedia archival collections and
institutional records and recommends polices and procedures for the
creation, maintenance and ultimate retention or disposition of records in
all formats. In the coming years, the Archivist will also act as Digital
Asset Manager and maintain the Digital Asset Management system (DAM). The
Archivist is a key member in an expanding and unique world-class cultural
institution.

*Key Relationships*
Reports to: Executive Director, Founder and Chief Curatorial Officer
Key Relationships: Founders, Executive Director, all Glenstone staff and
visitors as well as legal counsel, advisors, art galleries, artists,
institutions, vendors and other service providers.

*Major Responsibilities*
- Identifies, preserves, and administers records related to
administration at all levels, collection records and acquired records of
long term and permanent administrative, legal, fiscal, and research value
not in current use and in any form (paper, analog, digital, electronic,
video, sound, and photographic).
(20%)
- Establishes and manages the Glenstone archives acquisition policy for
collected records to include conditions and procedures for accessioning and
deaccessioning documents and collections. (10%)
- Establishes and manages the policy criteria for permanent retention of
collected records. (5%)
- Organizes and digitizes records in keeping with professional
principles of provenance and sanctity of original order. (10%)
- Produces written descriptive records inventories, guides, and other
retrieval aids in accordance with accepted archival standards and makes
these available in accordance with Glenstone access framework and
permission policies. (5%)
- Implements basic records preservation measures, including digitization
and rehousing. (10%)
- Formulates written records access policies and restrictions. (5%)
- Designs and implements digitized information and digital asset
management (DAM) approaches, methods, licensing, usage rights and software
applications for collected records for contemporary digital curation.
Develops cross-format metadata structure incorporating standards such as
the Getty vocabularies, Cataloging Cultural Objects (CCO), and VRACore.
Ensures data input conformance across the organization. (20%)
- Prepares collected records reports, digital asset downloads and
assessments. (5%)
- Researches, proposes, and processes library acquisitions; occasionally
deaccessions to hone the library collection; manages periodical
subscriptions. (5%)
- Conducts archival and digital asset management staff training.
Supervises interns and paraprofessional staff. (5%)

*Ideal Experience*
- A minimum of 3 years of experience in archival management
- Undergraduate degree in art history or related field
- A minimum of 1 year high level digital asset management experience,
including asset ingest, export, metadata creation, and user rights
management
- Graduate degree in library science with archival focus, or other
graduate degree with a Certificate in Archival Studies
- Significant experience in file and document organization and
management, electronic documents and databases such as FileMaker Pro and
Microsoft Access, database management and information policy
- Experience implementing metadata standards such as VRA Core and CCO,
and with thesauri such as the Getty vocabularies (ULAN and AAT in
particular) or Library of Congress authorities
- Experience with Photoshop CS or other image manipulation software and
flatbed scanners
- Experience in a museum or non-for-profit cultural organization
- Academy of Certified Archivists Certification preferred

*Additional Selection Criteria*
- Excellent organizational and analytical skills
- Excellent relationship building and teamwork skills
- Effective verbal and written skills
- Attention to detail
- Appreciation for the visual arts
- Excellent negotiation and problem solving skills
- Demonstrated research abilities and acumen
- Ability to exercise discretion and maintain confidentiality
- Ability to thrive in a fast-paced, ever-changing environment
- Ability to work independently requiring little direction or
supervision
- Ability to communicate art, legal, and technological information
effectively to various constituencies

Glenstone provides a competitive total compensation and employee benefits
program for its employees. This position is a full time position subject to
overtime and is a regular 40-hour workweek. Some travel is required.
Parking is provided. Glenstone is an equal opportunity employer.